Outlook 2007 - Increase Efficiency with Quick Parts

In a previous blog post,
Automate your Standard Emails with Outlook Signatures, I explored one of my favorite tips of all time - the ability to use Outlook 2003 create standard email blurbs as signature files, and pop one or more of the signature files in an email when needed. I used this all of the time, to insert class confirmation and directions, my contact information, and much more.

With Outlook 2007, you can only use one signature file per email. This really put a cramp in my style as I was accustomed to inserting multiple signature files in one email.

Instead, Outlook 2007 has Quick Parts. So here are the simple instructions for bypassing Outlook 2007's signature file restriction.

Create and Save your QuickParts Message.

1. Start a new email message.
2. Type the text you want to use (ex., directions to your office).
3. Click the Insert tab, and then Click Quick Parts.
   
4. Select Save Selection to Quick Part Gallery.
   
   

Use your Quick Parts Message

1. Start the email you want to type.
2. Click Quick Parts under the Insert Tab.
3. The Quick Parts you've saved will be on a list. Select the first one you want to use.
4. Repeat the process until you've selected all the QuickParts you want to use in your email.
5. Address and send your message.

For more on this topic, see Managing Leads with Outlook 2007 (Categories, email merge & more).