Automate your Standard Emails with MS Outlook

Every single business professional finds themselves sending the same emails over and over.

Some examples from my business are:

• Responses to leads from my website,
• "How we work" email for new clients,
• Responses to commonly asked questions.

You can save tons of time by creating standard email messages as Microsoft Outlook signature files, inserting and customizing them when the situation warrants it.

Creating a Standard Email using Microsoft Outlook Signatures..

1. Create and edit the message in Microsoft Word.
   
   
2. Select and copy all of the text in the message.
   
   
3. In Microsoft Outlook, click on the Tools menu, and select Options .
   
   
4. Make sure the Mail Format tab is selected.
   
   
5. Click on Signature, then New.
   
   
6. Type in a name for your signature, ex., Directions.
   
   
7. Select Start with a Blank Signature.
   
   
8. Click Next.
   
   
9. Under This text will be included in outgoing mail messages, paste the text. You can use the Font or Advanced Edit buttons to make changes to your signature.

Using your Signature.

While editing your email message, click on the Insert Menu, then Signature. Select and insert the signature.


This is one of my favorite time-savers of all time. So, make a list of all of your routine email messages and start creating signatures!