Outlook 2007 - House Cleaning Tips

If you feel as if keeping your inbox clean in an on-going battle, you are not alone. Here are a couple of quick housecleaning tips for Outlook 2007.

Permanently delete messages.

When you hit the "Delete" key, your messages are moved to your Deleted Items folder. In order to permanently delete them, you have to empty the Deleted Items folder.

You can merge the two steps into one by:

• Selecting the message, and
• Pressing the Shift key while you hit Delete. You can also select multiple messages, and permanently delete them in one fell swoop.

Save an attachment to your hard drive.

You do not have to have an email message open in order to save its attachment to your hard drive.

You can simply:

• Highlight the email
• Click the File menu
• Click Save attachments, and then the name of the attachment. Outlook will open a browse window so that you can select the storage folder on your hard drive.
• (Alternatively, you can type ALT + F + N + Enter.)

Remove an attachment from an email.

One of the constant complaints I get from corporate clients is that they have a tough time keeping their Outlook mailboxes within the size recommended by their IT departments. An option is to first save the attachment using the method I explained above, and then remove the attachment so that it no longer takes up space in Outlook.

• Double-click the message to open it.
• Right-click the attachment.
• Select Remove. Remember: If you think you will need the attachment later, save it.
• Close the email message.
  

Save emails as text files.

There are some emails you really don't need, but may want to keep a record of just in case. You can always save the text of the email messages as text files. A benefit of this tactic is text files take up very little space on your hard drive.

• Highlight one or more email messages.
• Click the File menu, then Save As (or ALT + F + A).
• Under the Save as Type box, change the file type to Text Only (.txt)
• The email messages are now saved to your hard drive, and you can delete them from Outlook if you wish. Keep in mind, attached files will not be saved. (The name of the attached file will be saved in the text file.)
  

Would you like more tips?

Contact me about Outlook training, offered in the following formats: 1-on-1 private training, group classes, lunch & learn seminars offered face-to-face or online. 
training AT probiztechnology DOT com

Advanced PowerPoint 2007 Tutorial - Custom Slide Shows

In this post, I shared a tip from my PowerPoint With Pizazz! class.
This tip shows you how to create a custom slide show in a PowerPoint 2003 presentation.

PowerPoint's Custom Slide Show feature allows you to use the specific slides from a single presentation in a customized presentation.
This is a very handy feature. Instead of  having to sync several PowerPoint presentations, you keep all of the information you need in one presentation.

Creating a custom PowerPoint slide show (version 2007)

• Open the PowerPoint presentation.
• From the Slide Show tab, click Custom Slide Show, then Custom Shows.

• Click the New button.
  

• Next to Slide Show Name, type of the name of your custom slide show.
  

• Double-click the names of the slides to select the ones you want to add to the custom slide show.

• Click OK, then Close.

Running a custom slide show (version 2007).

• From the Slide show tab, click Custom Slide Show, then the name of the Custom show.

• Click the Show Button.

Source: PowerPoint with Pizazz Class - Advanced Powerpoint Training in Atlanta.

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Monday, February 8, 2010
6:00 pm - What's new with Office 2007
Microsoft Office 2007 has a completely different interface from previous versions. Attend this seminar to learn how to share your files with Office 2003 users, how to navigate the ribbon, and more. This seminar will explore new features in Word, Excel, and Outlook 2007.
Audience: This is not an introduction to computers course - it is designed for Office 2003 users who are making the transition to Office 2007.
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Monday, March 15, 2010
6:00 pm - Accessing the Hidden Job Market - Internet Job Search Skills
Statistics show that over 80% of available jobs are never advertised. In this intermediate level course, participants will learn how to use blogs and professional social networking sites (such as LinkedIn) to be visible and available to recruiters and hiring managers.
This course is designed for professional and/or corporate job seekers.
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Monday, March 29, 2010
6:00 pm - Social Media for Small Business
If you're wondering about the hype about Twitter, LinkedIn, Facebook, Youtube and other social media sites for business, this is the seminar for you. Attend to learn common sense, practical tips on ways to leverage social media to build relationships and attract business.
Audience: This course is designed for owners of existing businesses.
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