tag:blogger.com,1999:blog-80710996781273749742012-01-23T18:51:43.910-05:00Software Tips &amp; Tricks (Access, Excel, Outlook, Word, PowerPoint, Publisher)<br>www.ProbizTechnology.comJackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.comBlogger831100tag:blogger.com,1999:blog-8071099678127374974.post-92036620673753034912012-01-23T17:53:00.003-05:002012-01-23T18:51:43.916-05:00

by Jackie KiadiiThere's more to success with search engine optimization than getting on the first page of Google or Bing. If you want your search engine optimization efforts to lead to more sales, make sure you follow these three steps.Step 1- High Ranking PositionPositioning is what most people think about when they hear the work "SEO." It is, simply put, where your website shows up in search

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Event Promotion Mistake #1 - Not using the right keywords. A critical component of any online marketing is keyword research. The purpose of keyword research is to find the keywords people who are interested in your event are likely to type in major search engines (Google, Bing, etc.). Once you've identified 2-3 keyword phrases, make sure to use those keywords in the title, as well as the

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Access 2007/2010 Tip Changing the formatting of text boxes and other controls on a form can be a time-consuming process. There is a way, however, to set up a default control so that any controls you enter on a form will have consistent formatting. This can be a huge timesaver. Setting Default Controls. To set default controls (text boxes, combo boxes, etc.) Create a New Form. Draw the control

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In a previous blog post, I wrote about tweets that build your business. In this one, I would like to share 1 key technical skill for building relationships through twitter. The skill is: The ability to segment your twitter stream. What does this mean? Twitter moves fast, and the more people you follow, the faster it moves. That amount of information can be overwhelming. In order to deepen your

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by Jackie C. Kiadii, MCP One of the phrases I hear often in my social media classes is "I just don't get twitter." People are not only perplexed about how they can use twitter to generate business, they just don't know what to "talk" about. So, here are 6 quick ideas for tweets (twitter posts) to help build your business. I encourage you to think of specific ways you can apply these tips in your

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by Jackie C. Kiadii, MCPWhat does your Thanksgiving turkey have in common with your online marketing? One word - leftovers! Turkey soup, turkey tetrazzini, turkey casserole, turkey salad. Even though Thanksgiving was almost a week ago, I am sure some of you are still finding ways to serve the last of the leftovers. In the online marketing world, we call it re-purposing content. Once you create

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How to View Gmail (or Any Other Website) in Outlook Tested in versions 2007/2010 I used this Outlook workaround so that I could view my gmail email messages in Outlook. The traditional method involves adding gmail as an account within Outlook. There is one problem, however. My gmail account is one of my catch-all accounts, and it contains a lot of email messages. I didn't want it to hog all of

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Why export your Facebook contacts? You may want a backup of the names and email addresses of your Facebook contacts for any number of reasons, including: as a backup option to connect with your Facebook friends on other services, like Google+ or LinkedIn Doing so involves two steps: Exporting your Facebook contacts to yahoo mail. Exporting your friends from yahoo to CSV or Outlook.

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Here's a quick tip for creating graphics with PowerPoint. I often use this quick shortcut to create website buttons and other graphics. Create the graphics on a PowerPoint slide. SmartArt is a good tool for this. Select the items.Hold down your SHIFT key while you select the items, or left-click and drag a box over all of the items. Right-click, and select Save as Picture.

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-64866752631293913752011-08-15T06:02:00.001-04:002011-08-15T06:02:00.547-04:00

While teaching a Word 2007 course recently, a student mentioned how annoying it was to have to change the font every time she started a new document. (As you may know, Word 2007 comes with a default font of Calibri.) Fortunately, changing this option is really easy. Type CTRL D to launch the Font dialog box. Click the FONT tab. Make the changes to your font. Click the Default button at the

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In a previous blog post, Increase Efficiency with Quick Parts, I went over the steps for creating a quick part you can use over and over again.Unfortunately, Outlook 2007 doesn't provide an easy way to edit quick parts. The way to do it is to make changes to the Quick Parts item, and re-save it, using the same name as the original Quick Parts.Editing Quick Parts Message - Steps.Start a New Email

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Word 2007 - Assigning Keyboard ShortcutsSince we spend most of our time in Word working with fingers on the keyboard, assigning the commands you use often to keyboard shortcuts can be a valuable time saver. Click the MS Office Button. Click the Word Options (at the bottom of the box). Click Customize to display the Customize options. Next to Keyboard shortcuts (bottom of screen), click

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-35818871140088551452011-02-27T12:21:00.001-05:002011-07-23T16:29:09.745-04:00

MS Access 2007 Tip - Adding a background picture to a form. A student in a recent Access class asked, "How do I add a picture  or logo as a background graphic on my form?" The steps to do this  are simple, and involve accessing the properties of a form. Open the form in design view. Right-click on the form's name in the navigation pane. Select Design View. Once the form

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Excel is an extremely powerful application with database capabilities. While you can use functions to extend the database capabilities of Excel, Access is much better suited to handle databases. A task that takes 3 Excel functions, for example, is accomplished very easily with Access. Access 2007 Training in Atlanta, GA Here are 7 signs that it is time to upgrade your Excel spreadsheet to an

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Often, there are multiple people who have to give input on planning a project. You can make the process easier by having each member enter their tasks into Excel, merging the lists, and importing the list into Project.Step 1 - Enter the task lists into Excel. Click the Microsoft Office button and click New. In the New Workbook window, click Installed Templates. Choose Microsoft Project Task

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Excel 2007 Tutorial - Highlighting Duplicate ValuesIf you've worked with Excel 2007 for a little while, you've probably noticed how much easier it is to delete duplicates.What if you wanted to take a look at the duplicate values before you deleted them?This is also very easy.Simply highlight the range of cells you want to check for duplicates.Click Conditional Formatting on the Home tab.Click New

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-1059126581836937042010-04-17T08:12:00.001-04:002011-07-23T17:31:38.408-04:00

If you use the Google toolbar and Internet Explorer, you've probably noticed that every time you open a new tab, a window pops open showing very large pictures of the sites you visit most often. As you may imagine, having this information showing up on your screen may be a little embarrassing. (Imagine your boss looking over your shoulder). The steps to get rid of this are not easy to find.

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-90532484783636806862010-04-03T08:19:00.002-04:002011-08-01T08:58:53.784-04:00

MS Word 2007 Tutorial - Keep frequently used files at your fingertips.In a MS Word 2003 tutorial, I provided the steps to keep recently used files at your fingertips. While the steps are straight-forward, there are quite a few steps involved. The steps are a lot easier in MS Word 2007.Here they are:Click the MS Office Button.In the right hand side of the panel, you'll see your Recent Documents

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MS Word 2003 Tutorial - Keep your Favorite Files at your Fingertips If you're like most people, there are a few files you use often, and would like to have a few at your fingertips. What most users don't know is Word 2003 offers a way for you to add up to 9 files to your menu, so that they are always available. Here are the steps. Step 1 - Set up your Work Toolbar Click on the Tools menu,

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-58410824821726403192010-03-27T15:03:00.002-04:002011-08-01T08:57:51.849-04:00

PowerPoint 2007 Tutorial: Saving your Presentation Backgrounds In a recent class, a student asked this question: "I really like the background picture on this slide. Is there any way I can use it some where else?" Here's my answer: First, you have to make sure you have the right to use the picture. Once you do, saving the background picture is easy. Right-click on the slide, and select Save

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-2620304716286924262010-03-08T20:49:00.001-05:002011-07-23T17:16:29.085-04:00

If you feel as if keeping your inbox clean in an on-going battle, you are not alone. Here are a couple of quick housecleaning tips for Outlook 2007. Permanently delete messages. When you hit the "Delete" key, your messages are moved to your Deleted Items folder. In order to permanently delete them, you have to empty the Deleted Items folder. You can merge the two steps into one by:

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-44825638097452419942010-02-04T11:29:00.002-05:002011-07-23T17:17:51.453-04:00

In this post, I shared a tip from my PowerPoint With Pizazz! class. This tip shows you how to create a custom slide show in a PowerPoint 2003 presentation. PowerPoint's Custom Slide Show feature allows you to use the specific slides from a single presentation in a customized presentation. This is a very handy feature. Instead of  having to sync several PowerPoint presentations, you keep all of

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-82852752872101496012010-01-28T07:54:00.006-05:002010-01-28T08:22:08.067-05:00

All courses will be held at the Atlanta Fulton County LibraryWest End Branch525 Peeples St SWAtlanta, GA 30310-1823(404) 752-8741No cost, registration required.QUESTIONS?? Please call the library (404) 752-8741Monday, February 8, 20106:00 pm - What's new with Office 2007Microsoft Office 2007 has a completely different interface from previous versions. Attend this seminar to learn how to share

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-15721119095306293742009-10-04T15:13:00.000-04:002011-07-23T16:28:51.794-04:00

To save time having to navigate folders, it helps to assign a folder as your default file location.Click the Office Button.Choose Access Options.In the left panel of the Access Options Box, Choose Popular.Next to default database folder, click the Browse button.Browse to your default folder.Click OK twice.Close Access 2007. When you reopen your database, your default location will be selected.

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-17301467089432354772009-09-27T18:00:00.003-04:002011-07-23T16:28:51.797-04:00

A student in my Access Database Design Bootcamp recently asked how to get rid of the security warnings when they opened an Access database.One way to get rid of the security warnings is to place the folder where your database is stored as a trusted location.Click the Office Button.Choose Access Options.Click Trust Center.Click the Trust Center Settings box.Click Trusted Locations in the panel on

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In a previous blog post,Automate your Standard Emails with Outlook Signatures, I explored one of my favorite tips of all time - the ability to use Outlook 2003 create standard email blurbs as signature files, and pop one or more of the signature files in an email when needed. I used this all of the time, to insert class confirmation and directions, my contact information, and much more.With

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-46993252548394633312009-08-29T11:25:00.000-04:002011-07-23T17:05:38.808-04:00

Splitting Apart Lists (Excel 2003 & 2007)For additional information, check out the Excel Functions and Formulas class. This is one of my favorite Excel tips for 2 reasons:It is incredibly simple and easy, once you get the hang of it,  Most people do not know about it. I am surprised to find, even when teaching intermediate to advanced-level students, how many are not aware of this tip. Here

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-83245941393616479952009-08-19T00:01:00.002-04:002011-07-23T16:36:02.200-04:00

Designing a database is both an art and a science. In our Access Database Design Bootcamp course, I teach a step-by-step process to designing a database. The class also includes a case study, where students have the opportunity to design a database in class.Source: Access Database Design Bootcamp.Gather Requirements.Interview the primary decision maker and key database users to determine the

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-24414607706032594342009-08-09T11:11:00.009-04:002011-07-23T17:05:38.809-04:00

In a recent Introduction to Excel 2007 training session in Atlanta, I went over one of my favorite Excel features: lists.Excel's lists feature is an incredible time saver. If Excel recognizes certain items as a list, you do not have to enter these items. All you do is enter the first item, click and drag and Excel will fill in the rest.Here's an example. If you enter the word "January" in a cell,

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In a previous post,I showed how to change which cell is selected after your hit your Enter key in Excel 2003.Here are the instructions for Excel 2007.Click the Office Button in the upper left hand corner of your screen. In the bottom right hand corner of the screen that pops up, click Excel Options.Click the Advanced link on the left hand side of the box.Under Editing Options, make sure a check

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-45754193428130004372009-07-21T01:39:00.003-04:002011-07-23T17:05:38.812-04:00

Copying worksheets is one of my favorite Excel time savers. If you have an Excel file (workbook)  that has similar worksheets, such as a budget workbook with a sheet for every month, copying worksheets will save you time. This tip works with Excel 2003 and 2007. Some of you may know the traditional way to copy a worksheet (Excel 2003 instructions):Click the Edit menu. Choose Move or Copy Sheet.

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-62324801739356201692009-07-18T21:32:00.007-04:002011-07-23T17:05:08.521-04:00

Question:When I hit enter after typing an item, Excel automatically takes me to the cell below the current cell. Is there anyway to change this so that itmoves to the cell on the right? Answer:Changing this feature can be valuable, particularly when you have to do a lot of data entry. Here's how you make the change.Click on the Tools menu, and select Options.Click the Edit tab.Make sure Move

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-184160133867348202009-06-12T00:29:00.005-04:002011-07-23T17:16:29.088-04:00

To export just one folder in Outlook 2007.Click the File menu.Click Import/Export.Choose Export to a file.Click Next.Choose Personal Folder File and click Next.Select the folder you wish to export from the list, click the include subfolders box if you want to include subfolders.Create the name you'd like to use for your exported file. Decide if you want duplicated items created.Click Finish - and

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-25115101239708372532009-05-26T17:17:00.003-04:002011-07-23T16:28:15.235-04:00

The traditional way of adding a table from an external database into a query is by linking the table to your database. There is another way, however.In the query design grid, right click anywhere in the grey area. Click Properties. When the properties window pops up, type the full path of the external database in the Source Database box.For additional information about designing Access Queries,

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-73695063701113759842009-04-14T08:03:00.006-04:002011-07-23T17:23:36.486-04:00

I recently taught an Intermediate Word 2003 class, and this was a question posed by one of the students:I occassionally create documents with cover pages. How do I set up Word so that the first page in a document is the unnumbered cover page? What I'd like to see happen is for the second page in the document to be numbered page 1.In order to do this, you would have to work with Word 2003's

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-39300358935514869202009-03-20T09:02:00.004-04:002011-07-23T16:28:51.800-04:00

Compacting your Access database is an important part of making sure your database is as fast and efficient as possible.I recently showed a client who had an Access 2003 database how to compact the database, reducing the file size from 100 to 6 megabytes. When she upgraded to Access 2007, she had a hard time finding the commands to compact her 2007 database.Here are the instructions:First, back up

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-64656917897442817032009-03-10T08:00:00.000-04:002009-03-10T08:00:00.783-04:00

Solving Office 2003/2007 Compatibility Issues(Word 2007, PowerPoint 2007, Excel 2007)Office 2007 saves documents with “x” extensions. So Word 2007 documents, for example, are saved as .docx instead of .doc.If you have Office 2003 and share files with Office 2007 users, there’s a good chance you’ve experienced the frustration of not being able to open their files.Here are two solutions to this

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-7984889708011940452009-02-05T14:00:00.000-05:002011-07-23T17:31:38.410-04:00

Tested with google.com in Internet Explorer & FirefoxIf you ever have a search a very deep site (i.e., a site with many pages), this tip will come in handy. To find all instances of a phrase on a particular site, simply type the following line in Google:search term site:sitename.comFor example, here's a way to search for all listings that mention the word "freezer" on the Atlanta craigslist

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-20546378126645607822009-01-22T14:00:00.001-05:002011-07-23T17:31:38.411-04:00

Tested with Mozilla Firefox Have you ever had your Internet research interrupted? In other words, you are working along on a research project, with multiple tabs open and you have to leave your computer.Here's a way to save your spot, so that you can resume your Internet research right where you were.Click the Bookmarks menu, then Bookmark all tabs (Ctrl + Shift + D). Firefox will create a

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-7246195485781126692009-01-19T16:00:00.000-05:002011-07-22T15:10:41.748-04:00

Let's say you receive an email with this information in the signature file: Mary MackABC Real Estate Office1234 Snelhop DriveBirmingham, AL 30999770 555 1212 phone770 555 1212 faxmmack@abcre.com You'd like to get Mary's contact information into Microsoft Outlook. To do this, you would have to copy and paste each item. I found a software application that makes it so much easier. With it, all you

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-72201576453086180152009-01-02T09:20:00.006-05:002009-01-02T09:26:58.401-05:00

(Tested on Windows XP Professional) One of my favorite time savers is to add frequently used files (or folders) to my Windows start menu. It saves me having to dig through folders to find the files I use most often.Some of the files and folders I have added to my Start menu include: my Writing Projects folder templates for one of my blogs my cash flow projection spreadsheetStep 1 - Remove what

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-73363868329096766732008-11-27T07:00:00.000-05:002011-07-23T17:26:59.543-04:00

In this post, I revealed one of my favorite Office 2003 time savers, adding buttons to the toolbar.Unfortunately, this feature was removed in Office 2007. Instead, it has been replaced by the Quick Access Toolbar.• Position your mouse in the blue area next to the Ribbon tab.• Right click, then choose Customize Quick Access Toolbar.• Under Choose commands from, change Popular Commands to All

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-88174432661096776992008-11-20T07:03:00.002-05:002011-07-23T17:16:29.091-04:00

One way to keep your inbox clear of clutter is to take action on every email that comes into your box. Here are two ways to create an appointment from an email.1st Method• Drag the email to the calendar on the To-Do Bar.• The email changes to an Appointment.• Make sure the date and time are correct.This method copies places a copy of the email on your calendar. If you delete the email, the

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-26905669585732459712008-11-14T22:00:00.003-05:002011-07-23T16:28:15.237-04:00

To open any object (table, query, form, etc.) in design view, simply hold down your CTRL key while you double-click the name of the table or query.

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-61728585052875411702008-10-27T09:44:00.001-04:002011-07-23T17:31:38.413-04:00

These work in Internet Explorer and Mozilla Firefox.To open a link in a new tab, hold your CTRL key while you click on the link.To open a link in a new window, hold your SHIFT key while you click on the link.

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-46253088929882024242008-10-13T09:37:00.003-04:002011-07-23T17:27:42.996-04:00

One of the benefits of using Outlook Tasks is the convenience of removing every single "I've gotta do this" from your mind. This frees of mind of clutter, leaving it open to focus on your high value activities. With tasks, you have a things to do list that is really easy to access.Some of the students in my Outlook Tasks classes do not view this as a benefit. In fact, they feel as if they will

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-86339211856942907412008-10-04T15:38:00.002-04:002011-07-23T17:25:48.121-04:00

MS Powerpoint 2003, MS Word 2003I just received a call from a colleague. She is in the midst of creating a training manual based on her PowerPoint presentation, and she wondered if there's an easy way to transfer the information.Copying and pasting the information slide by slide was taking all day.Fortuntately, there is.On the File menu, click Send to, then Microsoft Word.When the dialog box pops

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-2384445228566876822008-09-30T10:34:00.006-04:002008-09-30T10:48:45.679-04:00

Works with Windows XPThe taskbar, which is the blue bar that runs across the bottom of your screen, can get cluttered with a lot of useless items.Here's a way to streamline the taskbar by removing the icons you don't need that show up on the bottom-right hand side of your screen.Right-click anywhere in the taskbar.Click on Properties.Make sure the Taskbar tab is selected.Put a checkmark next to

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-77181657094278310942008-08-23T11:55:00.004-04:002011-07-23T17:30:32.596-04:00

Works with Windows XP and Office 2003When you run spell check, does your dictionary keep checking for words that you know are spelled correctly?Here are some examples:Your last nameBlogLinkedInFacebookWhen you run spellcheck within any Microsoft Office 2003 program (Word, Excel, Outlook, etc.) you have the option of adding mis-spelled words to your custom dictionary.Wouldn't it be nice, though,

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-53071865936077322052008-08-16T00:09:00.000-04:002011-07-23T17:15:50.564-04:00

Let's say you received an email from someone with a blank subject line, or a subject line that doesn't match the email's content. You'd like to edit the subject line so that the email message is easy to find.Simply double-click in the grey subject line area, type in your new subject, and it's done.

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-12976068577364285612008-08-09T12:03:00.000-04:002011-07-23T17:15:50.565-04:00

When I teach an Outlook class, students are always thrilled to learn about Outlook's Categories feature. Outlook allows you to assign items (ex., contacts) to a specific category (ex., Prospects). You can then perform activities such as send emails to everyone in your Clients category, generate mailing labels for everyone in your Prospects category and more.Students usually cannot wait to get

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-61346300683769577972008-08-02T11:29:00.003-04:002011-07-23T16:36:02.202-04:00

To automatically convert the text in a field to uppercase, no matter how someone enters the data, set the Format property to >.Select the table from the list of tables in your database.On the list of tables in your Access database, select the table. Click Design View. Move your cursor to the field you are formatting (the field has to be a text field). In the Field Properties section of your

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-77865950533424469412008-07-26T11:47:00.001-04:002011-07-23T16:36:02.203-04:00

While viewing a table in datasheet view, you can hide one or more columns.You do this by selecting the column(s), Right clicking and then selecting Hide Columns. There is a restriction - in order to hide more than one column using this method, the columns must be next to each other.Here's the workaround. Instead of selecting the column and right-clicking, go to the Format menu. Select Unhide

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-57508180829292313522008-07-19T16:18:00.002-04:002011-07-23T16:36:02.204-04:00

The students in a MS Access class I recently taught found this tip very helpful.With MS Access queries, you can sort a set a data by more by one or more columns.What if you need a quick way to sort without using a query? Double-click on a table's name, to open it in Datasheet view. Click on one of the sort buttons, to sort the records in ascending or descending order.But what if you want to sort

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-88328798384483811712008-07-12T09:58:00.001-04:002011-07-23T17:15:50.567-04:00

Every single business professional finds themselves sending the same emails over and over.Some examples from my business are:Responses to leads from my website,"How we work" email for new clients,Responses to commonly asked questions.You can save tons of time by creating standard email messages as Microsoft Outlook signature files, inserting and customizing them when the situation warrants it.

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-41280073213958148482008-07-05T10:00:00.001-04:002011-07-23T17:25:48.125-04:00

This tip shows you how to add buttons to any toolbar in the Microsoft Office 2003 suite (Access, Excel, Outlook, PowerPoint, Publisher, etc.)Why would you use this, may ask? I have found that adding a couple of buttons to the toolbar for frequently used commands speeds up my productivity. A perfect example, from Microsoft Excel, is the button to delete a row from a spreadsheet. Clicking on a

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-22628901141101358702008-06-28T09:04:00.003-04:002011-07-23T17:04:24.276-04:00

The ability to name ranges is a valuable Excel feature, particularly when you are working with complex workbooks.Naming ranges allows you to assign an easy to remember name to a:cell, range of cells, or formula.You can use a named range by referring to its name (ex., Tax Table), rather than having to remember its address (ex., Tables!$A$11:$AF$42) in the workbook.To quickly find a range, Type F5

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-70480616837397330322008-06-21T07:00:00.002-04:002011-07-23T17:19:33.463-04:00

PowerPoint's Custom Slide ShowsPowerPoint's Custom Slide Show feature allows you to use the specific slides from a single presentation in a customized presentation. For example, I have a workshop on Winning Website Strategies for Small Business Owners. One of the topics in my workshop explores 3 Keys to a Website that Sells. Another offers tips for Selecting the Right Web Development Team. While

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-1012499500340649712008-06-14T11:00:00.000-04:002011-07-23T16:36:02.208-04:00

Sometimes, it is important for a number to show up with leading zeros. This is often the case with identifiers such as part numbers of member ids. Here's a trick I recently used while developing an Access Database for a client.Open the table in Design view.Make sure the Datatype of the field is set to Number. Select the General tab.Click on the Format line, and set the format to 00000. This

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-88830639652152447322008-06-07T11:00:00.002-04:002011-07-23T17:04:24.278-04:00

Excel Tip - Conditional FormattingThis tip comes in handy when you are using Excel for a report. You can set it up so that when values are above or beneath a particular threshold, the data will be formatted in a particular manner.Here is an example of a way you can use conditional formatting:You have a spreadsheet you use to track deadlines. You can set the format for the "due date" column so

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-53633647729756045592008-05-31T11:49:00.000-04:002011-07-23T17:15:50.570-04:00

In a previous Outlook tip, Write Now, Send Later, I talked about using Outlook's Message Options feature to send an email at a later date.Here's another shortcut that I use when: scheduling a Message for future delivery, setting appointments in Calendar, or setting deadlines in Tasks.Did you know Outlook saves you the hassle of looking up a date? If you want to set a task deadline for 6 weeks

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-7528209785406732732008-05-28T21:28:00.001-04:002011-07-23T17:04:24.279-04:00

When you try to open an Excel workbook, Microsoft's default is to look in your c:\documents subfolder. Here's a quick trick I use to change the default file location. The seconds you save will add up to hours over time.Click on the Tools menu.Click on Options.Select the General Tab.Under Default File Location, type in your new location (ex., c:\excel). By the way, you can also change the number

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-38377607663206660072008-04-26T06:54:00.004-04:002011-07-23T17:19:59.029-04:00

Are you looking for an easy way to upload and share your Powerpoint presentations? AuthorStream may have the answer.With AuthorStream, you can upload your PowerPoint presentation to share it on blogs, websites, YouTube and even iPods.All you have to do is create the PowerPoint presentation. Include your audio narrations, timing, and animations. Upload the presentation. AuthorStream keeps all of

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-78481131103086364032008-04-17T05:27:00.003-04:002011-07-23T17:15:50.572-04:00

Let's say you have a conference call with a strategic partner next Wednesday. Prior to the meeting, you want to send her a reminder as well as a note covering items you'd like to discuss. Since you've just set up the meeting, your mind is full of ideas. The most efficient use of your time is to go ahead and write the note while the topic is top of mind. Microsoft Outlook® allows you to write

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-90772231511826761672008-01-14T12:00:00.000-05:002011-07-23T17:30:32.598-04:00

Here are three undocumented ways to use the Start> Run> menu.To bypass Windows Explorer.Instead of opening Windows Explorer or My Computer every time you need to open a file, click on Start, then Run. Type the location of the file you want to open (for example, c:\seminars\seo.ppt). If you wish to view a directory of files, type the directory name (for example, c:\seminars\).To quickly send an

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-10383048281580900182008-01-07T09:08:00.000-05:002008-01-07T09:14:48.045-05:00

As I explain to students in my Professional Email Communications course, know that everything you have on your computer, every item you send via email or store online is open for public scrutiny. Accepting this fact makes life a lot easier. An article in today's New York Times, If your hard drive could testify, discusses several cases involving the right of customs officials to inspect what is on

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-81569939531979909162007-12-31T02:10:00.000-05:002011-07-23T17:19:59.031-04:00

While running a PowerPoint slide show, you may want to temporarily turn the screen off so that the audience focuses on what you are saying.Here's a quick way to do so.Type B to turn the screen Black.Type W to turn the screen White.

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-11313465599684453072007-12-26T14:58:00.000-05:002007-12-26T15:02:44.739-05:00

I had no idea David Greogry could do this, but watch him dance to Mary J. Blige's performance.My favorite parts are the spins. Go David!!!David Gregory's Bio on MSNBC.com

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-2522175163226363142007-12-20T19:34:00.000-05:002007-12-20T19:40:12.158-05:00

If you plan to lose weight in 2008, I have a website for you.Studies show that many people who are successful at weight loss keep food diaries. Fitday.com offers dieters a way to record weight, activity, and food consumption. You can make your profile public or private, and best of all, it's free.

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-351815915239007502007-12-15T11:18:00.001-05:002011-07-23T17:25:48.127-04:00

One of the guiding principles in my business is I show business professionals ways they can use technology to save time, lower costs or generate revenue.Here's a real life example, based on an Excel project I was working on this morning.Project overview: This project involves updating a 290 row, 10 column spreadsheet. Just for grins and giggles, I decided to try updating the sheet manually, and

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-56048129334963555772007-12-07T14:50:00.000-05:002011-07-23T17:25:48.129-04:00

While recently teaching a Microsoft Word 2003 class in Atlanta, I happened to mention some of the differences between Office 2003 and 2007.(For a review of two major differences, check out this article on the probiztechnology.com website).Class attendees were shocked to find out that the menu interface they just learned was not included in the Office 2007 version. There is good news however: (a)

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-25482623892723794952007-11-29T01:26:00.000-05:002007-11-29T01:30:15.965-05:00

Conventional wisdom says that people who spend time on the computer in chat rooms and on listservs are isolated from others. In today's Oprah show, she interviews a lady who lost a whopping 530 pounds!What gave Nancy the push she needed? She started connecting with others in political chat rooms using a computer her sister gave her as a gift.For more of Nancy's inspiring story,click here.

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-36787626154212585552007-11-28T10:07:00.000-05:002011-07-23T16:31:13.819-04:00

As you do your Christmas shopping, here's a quick way to search Google for bargains. On Google, type in the item you are seeking and the price range, hit your enter key and Viola!Here's an example: to find laptops in the $200 to $500 price range, type:Laptop $200..$500.

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-27965050679843635992007-11-25T13:27:00.000-05:002007-11-25T13:30:48.776-05:00

Ever wondered what software you have installed on your PC? If so, you have you are not alone. The no-cost software provided by Belarc.com, the Belarc Advisor, will give you a detailed profile of all the hardware and software installed on your system.According to Belarc, "all of your PC profile information is kept private on your PC and is not sent to any web server."For additional information,

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-45143641650716452112007-11-04T11:32:00.000-05:002011-07-23T17:19:59.033-04:00

Version 2003While running a Microsoft PowerPoint slide show, you may want to temporarily turn the screen off so that the audience focuses on you. Type B to turn the screen black, or W to turn the screen white.Press Esc to resume the slide show.

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-2473993120867295522007-10-21T22:46:00.000-04:002011-07-23T17:19:33.464-04:00

Works in Microsoft PowerPoint versions 2000 and 2003 If you've taken any presentation training, you've probably heard this:Tell 'em what you're going to tell 'em. Tell 'em. Tell 'em what you told 'em.One way to "Tell 'em what you're going to tell 'em" is to have an overview slide at the beginning of your presentation. PowerPoint offers a quick way to create a slide that contains the headings from

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-13940333544393012262007-07-31T17:30:00.001-04:002011-07-23T17:04:24.283-04:00

If you're looking at a spreadsheet, and the text is just too small, here's a quick way to magnify your spreadsheet.Go to the File menu, and click Page Setup.Make sure the Page tab is highlighted.Under Scaling, increase the percentage amount in adjust to.In my case, I changed the adjust to amount to 150%.Click the Print Preview button to make sure all looks well, and print.For additional

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-87799574252755819252007-07-15T21:38:00.000-04:002011-07-23T17:25:48.130-04:00

Works with Microsoft Word 2000 and 2003Writing articles is an excellent way to boost your search engine position. (For additional information on article writing as a SEO strategy, see my class Using eMarketing to Grow your Business.)Whether you submit your articles to print or online publishers, a publisher will usually give you a word count limit. Here are a couple of ways to count the number of

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-25163000768814833682007-07-10T07:50:00.000-04:002011-07-23T17:22:35.603-04:00

To quickly change the fill or outline color of a WordArt object, select the object, and then click the fill or outline color buttons on the toolbar. The buttons are shown below.

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-52663604597601802082007-04-10T07:33:00.001-04:002011-07-23T17:22:35.605-04:00

Works with Microsoft Publisher 2000 and 2003Publisher is a Microsoft desktop publishing software program used to create flyers, brochures, business cards and other marketing materials. I stumbled on Publisher in my local office supply store several years ago, and have not regretted the money invested in purchasing this program.Microsoft Publisher comes with a feature called WordArt, which is

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-43065581251648307662007-03-02T09:00:00.000-05:002007-07-10T08:49:10.797-04:00

Protect your email address from harvesters and S*pammersThis wonderful, fr*ee website shows you how to disguise your email address before you post it on your website so that s*pammers cannot use it. It's a good idea to have your web developer use it to cloak your email address before she puts it on your contact us page.Email Protector

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-3688135094933511452007-02-01T14:20:00.003-05:002011-07-23T17:04:24.286-04:00

Here's a quick way to copy and paste from one row to another.The cell you are copying to must be directly below the one you are copying from.Position your cursor where you want to paste the information.Type Ctrl + D.This copies and pastes information in one step.For additional information, Learn Excel Formulas from A to Z - Atlanta Excel Training Class.

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0tag:blogger.com,1999:blog-8071099678127374974.post-25342272536412072952007-01-12T02:28:00.000-05:002007-07-31T02:42:03.625-04:00

With larger and larger file drives, it is becoming even more difficult to keep track of where you have documents stored. Here's one simple way to keep track of your documents - synchronize your paper and computer files.What does this mean? It's probably best explained with an example. I store any information dealing with my software training, internet marketing and technology literacy courses

Jackie | Software &amp; Internet Marketing Training | Technology Coaching and Consulting | ProbizTechnology.comhttp://www.blogger.com/profile/07146631160456015885noreply@blogger.com0